This document provides an overview of the charges applicable to certain services supplied by NDAD. Most of the services described
are performed by us as agents of The National Archives in discharging the TNA's statutory obligations under the Public Records
Acts. As such, the charges which apply are defined in a Statutory Instrument which is laid before Parliament once a year, and this
sets the charges for the forthcoming year. The information in this document describes the charges which shall apply to these
services with effect from 14th April 2003.
Under the Freedom of Information Act 2000 people have a right of access to information held by public bodies in England and Wales.
We will not normally charge for information requested under FOI unless retrieving that information requires excessive staff time.
However, charges may apply to copies of records made available through FOI. You will be contacted before any chargeable work is
undertaken on any FOI request you may make.
Estimates
You can ask for an estimate of the charge for any service - statutory or non-statutory. We will usually charge £10
for providing this estimate. The fee is refundable if you subsequently place an order for the work estimated, and if the order
value is itself greater than or equal to £10. We may waive the estimate charge for particularly simple cases.
Paid searches
Paid searches cover only requests to us to perform searches against the data or dataset documentation which could be accomplished
via the dataset query mechanisms or finding aids search mechanisms available to the public. The charge is £12.50 per 15
minutes of staff time or part thereof. Most dataset searches will take less than 15 minutes if your query covers data from only
one dataset table. The fee for the paid search does not in itself entitle you to a copy of the results of the search. It entitles
you only to know:
whether or not any items were found as a result of the search
how many items (i.e. records or documents) were found
what those items were. This consitutes a list of reference numbers for document searches, and a list of row numbers from a
table for dataset searches.
If you wish to receive a copy of the results of the search, you must pay the charge applicable to the type of copy.
If your request is not one which can be dealt with via the standard dataset query mechanism, we may still be able to undertake the
work as consultancy. This is an extra-statutory service - see charges below.
Copies of archives
The charges for copies of the archives appear to be very complex, but in fact are made up of a simple set of components. For all
forms of delivery (on disks, via a network, on paper, etc.) there is usually:
an initial charge which applies to the whole order;
an additional charge for each extra dataset which must be used to make up the order;
a charge for subsetting the data, if you request only part of a particular dataset;
a volume-related charge (e.g. for numbers of pages or disks which must be used);
postage and packing charges where applicable.
If you order via the on-line system, a complete breakdown of the charge showing each of these elements will be emailed to you. The
initial charge varies depending the method of recording and delivery you choose.
The charges quoted below apply equally to copies of datasets or dataset documentation. Certain elements of the charges (such as
those for subsetting data, or for colour copies) are only applicable to one or the other. Where there are charges which apply per
unit volume (i.e. a per Mbyte charge), the charge applies to whole units and part units. Thus, a 1.2 Mbyte file will be charged at
the rate for 2 Mbytes.
Copies on disk or tape
Initial charge per order:
£50.00
Charge per dataset for each additional dataset referenced in the order:
£30.00
The charge then increases for each disk or tape volume needed to hold the data you have
ordered, as follows. The charges appearing in the right-hand column apply per disk or tape volume.
Writeable CD
£25.00
DAT tape
£25.00
3.5" floppy disk
£5.00
DLT cassette
£40.00
If you wish to sub-set the data being supplied, either by asking for specific ranges of
records or by applying a query to select certain parts of the data, the following additional charge will apply:
Subsetting charge, per Megabyte of input data processed:
£0.50
Postage or courier charges:
As incurred
Packaging:
Per envelope:
£1.00
Per box for all media:
£5.00
Copies sent via network delivery
Delivery via email
Initial charge per dataset:
£100.00
Additional charge per Mbyte:
£15.00
Delivery via FTP
Initial charge per dataset:
£50.00
Additional charge per 10 Mbytes
£0.06
Delivery via HTTP
Initial charge per dataset
£150.00
Additional charge per 10 Mbytes:
£0.10
Copies on paper (all per page)
A4 monochrome
£0.40p
A3 monochrome:
£0.48p
A4 colour:
£1.60p
Post and Packaging:
Per Envelope:
£1.00
Post/courier charges:
As incurred
Other services
A number of other services attract a charge which do not fit into the categories listed above.
Lost userid/password
For replacement of a lost password or userid, the charge is £2.50 per occurrence. If you believe your userid or password
has been compromised, however (i.e. you suspect someone else may have discovered it and may abuse this knowledge) we will replace
your password or userid free of charge. We encourage you to report all such occurrences to us as soon as you are aware of
them. If you do not, you may be held responsible for any actions taken by another person using your userid if you reasonably
suspected that they knew your userid and password.
Certification of copies
Certification of copies is a process whereby we inspect a particular copy of data or dataset documentation produced by us and issue
an affidavit that the copy is a true and accurate copy of the original records held in the archive. This service is typically only
employed if it is necessary to produce parts of the archives we hold as evidence in a court case. Since the original material will
not be released from the archives, rules of evidence and the Public Records Acts require that any copies of the records which need
to be adduced in evidence are certified as true and fair copies.
You do not need to pay for certification just to ensure that the copies we produce are accurate. Every copy is produced via
processes which should ensure its accuracy under all normal circumstances. If certification is required, it must be requested at
the time of ordering the copy. Certification of material already in your possession is a task we can only undertake as a
consultancy service. It is not covered by statute.
Certification of paper copies:
per page
£20.00
Certification of digital copies:
Per copy
£250.00
Plus per tape or disk:
The charge levied for each tape or disk (i.e. £5 per 3.5" disk, £25 per CD, etc.)
Charges not covered by the Statutory Instrument
The following charges are not defined in the Statutory Instrument and hence the charge may be varied from time to time, or the
services themselves may be added to or withdrawn without notice (although we will endeavour not to withdraw any service for which
there is a demand, and not to vary charges more often than annually.)
For research over and above that provided by the paid search service, or for more than 30 minutes of specialist assistance, our
charges vary depending on the level of expertise required and the length of time it is required for. Hourly rates vary from
£60 to £100 per hour; daily rates from £350 per day to £550 per day.
We can also provide training courses in aspects of use of the service, either at our own premises for small groups of up to 20, or
at your own premises. Charges for this service depend on the nature of training required, its duration and location, and the
number of people involved. Courses from our standard set are usually charged per person attending; specially-developed courses
will usually incur a fixed charge.
For further information on any aspects of chargeable services, e-mail the NDAD helpdesk: support@ndad.ulcc.ac.uk .
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